Office Coordinator con discapacidad en Madrid

Fundación Adecco collaborates with a leading international company in the software development industry to support its Inclusion Plan for People With Disabilities

About You and this Role

This role is based in our Madrid office, ensuring smooth day-to-day operations and a world-class working environment for our Spain team. You will be responsible for a broad range of administrative, logistical, and facilities support tasks, enabling all departments to function effectively. While your main focus will be the day-to-day operations of the office, you will also be part of a global People & Environment Team, contributing to shared projects to help achieve the department's Objectives and Key Results (OKRs) If you are highly organized, proactive, and thrive on making complex tasks simple, this role is for you. This position is an Individual Contributor (IC) role and performs work under direct supervision.

Key Objectives:

- Comprehensively manage the front office, including professionally answering calls, welcoming visitors, and supervising access control to ensure office security and hospitality.
- Coordinate business travel logistics (flights, accommodation, and transportation) for the Liferay Spain team, ensuring compliance with corporate policies and optimizing itineraries.
- Act as the main point of contact with service providers, overseeing service quality and efficiently managing the supply chain
Oversee the maintenance and operation of facilities, scheduling routine inspections, coordinating technical repairs, and managing the office's fixed asset inventory.
- Lead the procurement of general supplies, including office consumables, stationery, kitchen supplies, and catering, prioritizing cost optimization and sustainability.
- Manage the flow of courier and parcel services, ensuring the correct receipt, sorting, and distribution of domestic and international shipments.
- Provide logistical support in the organization of corporate events, collaborating with business leaders in the planning and execution of both internal and external activities.
- Help ensure compliance with Occupational Health and Safety regulations, working with Occupational Risk Prevention (ORP) services to maintain a safe and legally compliant working environment.
- Provide strategic administrative support to the People Services (HR) department, including administrative tasks, employee record keeping, and document management.
- Respond promptly to employee operational queries, acting as a point of reference for resolving incidents related to the physical work environment.
- Contribute to projects and initiatives within the global Environment team to help the department achieve its Objectives and Key Results (OKRs).

- Possesses basic knowledge of office administration, facilities management, and travel/relocation management.
- Experience in managing external vendors, purchasing and coordinating logistics (e.g., shipping/receiving).
- Demonstrated ability to handle basic issues and problems and refer more complex issues to higher-level staff.
- Strong organizational skills and meticulous attention to detail, with proficiency in standard office software (G Suite/Microsoft Office).
- Fluent in Spanish and English, both written and verbal, to effectively support the local team and communicate with global departments. If you also speak German, it is a plus.

Preferred Qualifications

-Prior experience with familiarity with systems like Jira for managing Environment and travel related requests (e.g., ordering laptops) and HR systems for managing employee documents.
- Experience working in a global & technology-focused company environment

Permanent role
Location: Madrid Norte
100% Onsite job
Salariy: 24k plus benefits

Porque creemos en el Talento y no en las etiquetas estamos comprometidos con la no discriminación por razón de raza, edad, sexo, estado civil, ideología, opiniones políticas, nacionalidad, religión, orientación sexual o cualquier otra condición personal.

Estos son nuestros principios, los que guían nuestra forma de actuar, nuestra forma de ser, de entender y liderar el mercado laboral.

Referencia: d0a0b3bf-8176-adaa-6218-3738b88463fb

Delegación: Fundacion Adecco Madrid Norte